CA/CS Fresher as Operations Assistant at World Bank, Chennai

JOB #140245

JOB TITLEOperations Assistant

JOB FAMILYFinancial Management

LOCATION  Chennai, India

RECRUITMENT TYPE  Local Hire

LANGUAGE REQUIREMENT  English [Essential]

CLOSING DATE28-Feb-2014

 Background / General description:

  • The Trust Funds Division (CTRTF) is one of several divisions that reports into the office of the Director of Trust funds and Corporate Expenses (CTRTS).  CTRTF is the focal point for collection and dissemination of trust fund financial information and for formulation and oversight of financial, accounting and administrative policies for trust funds.  CTRTF maintains the trust fund master data and financial ledgers and produces contractually required financial reports for donors (e.g. externally audited financial statements for certain trust funds and programs) as well as internal financial reports (e.g. the trust funds aggregate financial report).  CTRTF is responsible for establishing and communicating trust fund accounting policies and control requirements to decentralized transaction processing business units and trust funds managers.  The division is also responsible for building and maintaining an effective liaison relationship with the various business units, trust fund users and managers, as well as certain donors who require trust fund financial information.  This liaison includes providing guidance, advice and assistance on all trust fund accounting, financial reporting and relevant administration matters.

Selected parts of the work program of the World Bank’s Accounting Department are handled through the Processing and Support Center (CTRCO), in Chennai, India.  CTRCO houses several different business units, each of which is responsible for specific off-shored accounting processes and includes one unit dedicated to trust funds, namely CTRTN.

The Operations Assistant is a member of the Trust funds Accounting Clearance team (TACT) reporting to the Operations Officer. The primary purpose of job is to review, interpret and clear source documents (legal and internal Bank documents) for all trust funds both programmatic and standalone so as to create, update and maintain reference fields in SAP master data, ensure that source documents are appropriately available in WBDocs (an institutional imaging software) and provide assistance to CTRTF clients with respect to all trust funds administration activities relating to accounting for all the Bank Group’s trust funds programs.

The Operations Assistant services external clients such as trust funds operations group, program managers, task team leaders,  regional staff, TF policy unit,  Legal and internal clients such as Program Accountants in Chennai and HQ.

Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.          

 Duties and Accountabilities:

   Review, interpret, clear legal documents and bank’s other internal documents such as Trust Funds Proposal (TFP)/ Initiating Brief for Trust Fund (IBTF) Donor and Grant Agreements for the purpose of creating new trust funds accounts.

•             Ownership and maintenance of master reference fields in SAP for assigned trust fund programs in accordance with the program specific requirements and the legal and internal documents.

•             Provide support and technical advice in execution of special projects and system enhancements to various web-based trust fund applications whenever required.

•             Provide advice and guidance to CTRTN team on TACT matters including complex issues.

•             Perform due diligence review of Administration agreements/amendments and the Trial Balance of trust funds to validate the call of funds requests sent to donor agencies for deposit of donor contributions into Bank’s designated depository accounts, as per the commitment made in the Administration agreements/amendments.

•             Review interim budget requests and release them after performing necessary validations; regularly monitor the outstanding interim budget and ensure their recovery before they become overdue.  

•             Prepare monthly Executive Directors report that provides details of trust funds activated during the month.

•             Service CTRTF/N clients on TACT activities relating to accounting and reporting of trust funds within agreed service standards.

•             Provide assistance to the HQ-based CTRTF TACT Team as and when required.

•             Ensure that all Trust Funds related documents (hard and soft copies) handled at Chennai are filed in WBDocs in accordance with the Bank’s access to information policy.

•             Provide inputs and actively participate to support management’s initiatives to improve the process quality & process related controls.

•             Prepare/review reports, metrics and charts for management information and action.

 Selection Criteria:

                A Bachelors Degree in Commerce, Accounting, Finance.

2.            A minimum of 2 years of relevant experience preferably with a multinational organization. Fresh Chartered Accountant/ Company Secretary or equivalent will be preferred.

3.            Proficiency in Microsoft Office tools and basic understanding of information systems and the application of new technologies.

4.            Strong interpersonal and communication skills (both written and oral) to interact effectively with colleagues and clients.

5.            Strong client focus and excellent team player.

6.            Proven work experience on clearance and handling of legal documents, transaction processing using integrated, automated accounting systems preferably SAP.

7.            Demonstrated good judgmental, conceptual, analytical and problem solving skills.

8.            Ability to understand the critical linkages and relationships between work program objectives and the business processes.

COMPETENCIES: Given below are the broad competencies linked to this job.

•             Project Management - Understands and utilizes the basic concepts of project management, as they relate to the implementation of a project. Uses project management standard tools, methodologies and processes. Is able to proactively identify and mitigate project risks as well as to manage project issues.

•             Business Processes & Systems - Moderate understanding of business processes. Be able to analyze business processes and enhance internal controls in order to resolve issues, and improve operational efficiency and effectiveness.

•             Accounting Policy - Ability to interpret basic accounting principles and other related auditing standards and translates those principles and standards into accounting and administrative policies and procedures for the organization.

•             Transaction Processing - Recommends solutions to problems/issues encountered during transaction processing. Develops guidelines for transaction processing and establishes processes for recording new types of transactions. Effectively uses technology to enhance efficiency and productivity in the processing of transactions.

•             Disbursement Policies & Procedures – Possesses a basic understanding of disbursement policies and procedures and ability to apply policies and procedures in a practical setting.

•             Financial Products - Basic understanding of the range of available financial instruments (e.g., IBRD loans, IDA credits and grants, trust funds).

•             Risk Management & Internal Controls – Applies basic understanding of the internal controls and risk management principles in carrying out day-to-day functions.

•             Client Orientation - Proactively addresses client needs, takes personal responsibility and accountability for timely response to client queries, requests or needs. Anticipate client needs and responds based on clear understanding of needs and concerns.

•             Drive for Results - Delivers results and impact for clients and stakeholders. Holds self-accountable for achieving sustainable results, and makes things happen both as an individual and through others.

•             Teamwork (Collaboration) and Inclusion - Collaborates and promotes inclusion within and across boundaries. Works effectively with individuals of different cultures and gender, and includes the perspectives and ideas of others.

•             Knowledge, Learning and Communication - Demonstrates agility for learning and a commitment to enhance one’s capacity. Routinely shares own knowledge with others. Listens objectively to others’ ideas, and speaks and writes clearly, concisely and persuasively.

•             Business Judgment and Analytical Decision Making - Analyzes available information and makes evidence based ethical decisions. Analyzes facts and data to support sound, logical decisions regarding own and others’ work.

•             Training and mentoring – Ability to train, coach and mentor colleagues and team members and demonstrate strong analytical skills.



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